| Senior Administrator - Procurement |
| Reference : |
NW - Senior Admin |
| Location : |
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| Salary : |
£11 to
£11 Per Annum
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| Type : |
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| Consultant : |
Not assigned to a consultant |
| Description : |
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Finance & Planning – Central Procurement Unit Procurement
Administrator
Background
The Central Procurement Unit (CPU) is a small, professional team, with extensive procurement and commercial expertise. The team is responsible for developing and implementing the FSA's procurement strategy and policy, through conducting all major commercial negotiations and buying decisions; facilitating procurement activities by local business units within an agreed framework; and monitoring compliance.
What does this job involve?
•Raising Requisitions through Oracle iProcurement, this will involve:
oLiaising with the relevant business area to discuss their requirements and ensuring the necessary information is obtained
oRaising the requisition through the iProcurement system
oProactively receipting when goods/services are received
oGood Customer Service skills
•Administration of the Oracle Purchasing system, including:
oMaintaining Oracle purchasing documents (requisitions and purchase orders)
oRunning standard reports using Oracle core functionality
oCreating non-standard purchase orders for high value spend (> £2m)
oMaintaining buyer and item listings within the system
oAssisting in the month-end and year-end financial activities relating to the purchasing function
•Assisting in the Production of monthly Management Information:
oAssisting in the Production, development and distribution of monthly reports into a high level MI pack for senior management review
oDesigning ad-hoc reports requested by the Central Procurement Unit and other business areas
oFlagging exceptions, suspicious transactions and purchasing breaches to the Procurement advisors and following up on the actions that arise
oProduction of MI reports by contract type, and spend area
oMaintaining contracts Master log through an Excel Database.
•Managing the Procurement Helpline, providing first line of support for any system related calls and assigning calls to other members of the Procurement team. Ensuring that CPU colleagues can cover the helpline in times of absence
•Following up on any queries or issues escalated to the Buyers and Procurement Advisors
•Identify and communicate to the team leader opportunities for improving efficiency and increasing value for money
Essential
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